Does it seem like you’re in a never-ending cycle with your business? You may have built yourself into a rut of menial tasks that you struggle to get away from because, well, “someone has to do it.”
If a large part of your day as a business owner is spent doing low-level tasks or hand-holding your team through basic procedures, you could benefit from some systemic intervention.
There are four areas that business owners should systemize:
These are the areas that require the most consistency and efficiency in our business because most of these involve other people.
Approach all of these areas with careful planning, clear communication, and team involvement when systemizing your business to improve efficiency and problem-solving.
They save so much time!
By systematizing each section of how the business runs, from how the phone is answered by the first point of contact, to how the management team performs planning and strategy, look for ways to simplify and systematize the business to enable consistency and predictability.
What we’ll see when we do this is fewer mistakes happening from the team that you have to correct and the team becomes more comfortable working independently without your guidance.
These results are multiplied when we document all the systems and procedures within the business. Starting from the bottom up, the owner gets team members to document how they complete routine tasks, starting with Daily, Weekly, and Monthly tasks.
You may have implemented systems in the past, but then found yourself reverting to your old ways.
To create systems that work, we must properly evaluate our activities to find an adequate solution
To begin, you must narrow the field. Start by asking a few questions.
Once you have an idea of your processes and key tasks, you do the same exercise with everyone in your team.
When documenting these procedures and when looking for ways to eliminate redundancy, simplify steps and improve execution, there are more questions that must be addressed.
Here are a few ways to document your input on systems.
What systems should you dissect, retool, or refine? All of them. Start with each of these areas.
Now not only are your team doing everything the same exact way, with fewer mistakes, but now when you bring on new employees, the time you spend training them is significantly decreased.
Are you ready to systematize the routine and humanize the exception? This is a huge task that can greatly benefit from the guidance of a professional. Schedule a complimentary business strategy session with one of our coaches.
I am a certified Business Coach, providing business help, business advice, business coaching and mentoring services to successful and emerging business owners. I have a passion for helping businesses like yours grow and become profitable, so you, the business owner can enjoy the lifestyle you deserve.
As your Business Coach and advisor, I will help you deliver the results you desire using proven tools, methodologies and systems, tested and perfected over tens of thousands of businesses worldwide for over more than two decades. I will hold you accountable for your results and just like a sports coach, push you to perform at optimal levels. Let's schedule a complimentary Business Coaching session to get started.